How to Add an Email Signature in Gmail

Add a professional signature to Gmail in a few clicks: where the setting lives, how to paste a formatted HTML signature, and how to fix images that don't show.

Updated 4 min read By CodingEagles
Free tool Email Signature Generator Design a professional signature and paste it into your email. Open tool

To add a signature in Gmail, build it here and press Copy signature, then open Gmail’s Settings → See all settings → General → Signature, create a signature, paste into the box, and save. Gmail keeps the formatting and links. Here is the full walk-through.

Step by step

  1. In the signature generator, fill in your details, pick a layout, and press Copy signature.
  2. In Gmail, click the gear icon at the top right, then See all settings.
  3. On the General tab, scroll to Signature and click Create new. Give it a name.
  4. Click into the large signature box and paste (Ctrl+V or Cmd+V). Your formatted signature appears with working links.
  5. Under Signature defaults, choose this signature for new emails and, if you like, for replies/forwards.
  6. Scroll to the bottom and click Save changes.

Compose a new email to check it looks right, and send one to yourself as a final test.

If the image doesn’t appear

Gmail does not store signature images; it links to them. So your photo or logo needs to live at a public web address. Host it on your website or a cloud drive with public sharing turned on, copy that link, and paste it into the Photo or logo URL field in the generator. Then copy and paste the signature again.

A quick tip

Keep the signature compact. A name, role, one or two contact lines and a couple of links read far better in a busy inbox than a wall of detail. There is more on this in what makes a good email signature.

Ready to set yours up? Open the email signature generator, design it, and paste it into Gmail in under five minutes.

Frequently asked questions

Why is my Gmail signature image not showing?
Gmail links to signature images rather than storing them, so the picture must be hosted at a public web address. If it shows a broken icon, the URL is either private, wrong, or no longer available. Host the image somewhere public and paste that link into the generator before copying again.
Can I have different signatures for different accounts?
Yes. Gmail lets you create multiple signatures and choose which one is used for new emails and for replies. You can also set different defaults per send-as address if you have several connected to one inbox.
My signature looks different on mobile, why?
The Gmail mobile app keeps a separate signature from the web version, and it is usually plain text only. For a formatted signature on mobile, the most reliable approach is to use the web signature, which travels with emails you send from the web and desktop.

Ready to try it?

Design a professional signature and paste it into your email. Free, in-browser, and 100% private, your data never leaves your device.

Open the Email Signature Generator

Related guides

How to Add an Email Signature in Outlook (Desktop) Find the Signatures dialog in the Outlook desktop app, paste your formatted signature, and set it as the default. What Makes a Good Email Signature What to include, what to cut, and how to keep an email signature professional rather than cluttered.